I have been asked by a client today, whether I would like to store their docs for them until they are required again next yr, what do you folks do?
I have done all the required work now, but they have asked me this qu and I wondered what would be the best thing to do and what are your views on this?.
Hi lor, I always save everything, but rather than keep paper versions (and filling my office up !) I scan all paperwork into my computer and take regular back ups. This way the client gets their paperwork back and I have scanned copies that I can retrieve if and when necessary in the future.
Once you have finished with the paperwork, I would give it back. Only keep what you need, which is generally back ups of the comp system, if they use one.
I would agree with BackOffice. All my clients are computerised - either Sage, Quickbooks, or just Excel spreadsheets. I keep copies of everything computerised, but as for the paperwork, it just takes up too much storage space to keep for the required 6 years plus. If they really want you to have it, (and you can spare the space) then charge them. (Don't forget you'd need to have the correct insurance as well - just in case it was somehow lost / destroyed whilst in your possession!)
Thank you for your responses, I have decided against storing clients docs. If something did happen I realise now that I wouldn't be insured against it and also it would probably mean having to purchase filing cabinets, which I don't really have enough room for in my home office, thank you for your answer and clearing that one up!
