I have a new client who has asked if I can do his year end on Sage 50 Payroll. I have never worked with this before or done any courses in this. Despite this I have been bookkeeping for a few years and using Sage Instant Accounts on a regular basis.
I wonder if anyone could give me some advice on either how to do this or give me their opinion as to whether it is easier enough for me to do or whether I should leave it well alone.
He has received some software from Sage for the next tax year and the booklet contains instructions as to how to go about doing the year end. He thinks it is just a question of putting the disc in and following the instructions. But I'm not so sure!!
I have looked on the Sage website for advice and there seems to be a long list of things I have to reconcile etc. Can anyone help me?
It really is just a case of following the instructions on the update disk. You may have to download the submissions module from the Sage website in order to submit to Inland Revenue as they (sage) change the module every year.
Before submitting you need to check that everything is correct, print out all the P11s and check against the P32. You will also need to print P60s for the employees.
-- Edited by semsley on Thursday 1st of April 2010 11:48:10 AM
It is quite easy. The instructions just seem a bit over the top but read them maybe a couple of times to familiarise yourself and then just follow them step by step. If you were a bit more used to sage Payroll it would not seem so daunting. If you do it slowly it will probably take you upto an hour at most, fifteen minutes if you knew what you were doing and didn't have to refer back to the instructions all the while!
Thank you for your comments. I wonder if you could give me some more advice on the following.
Do I need to use proper Sage stationery for printing the P11's, etc.
Also, my client has an overlap where one week of pay will be relevant to this tax year and the following relevant to the next. Can this be entered into the system before I do the year end?
P11's can be on plain paper (not sure if Sage do their own stationery for that), order P60s from HMRC rather than using Sage's as these are free and they fit ok.
Are the employees on a fortnightly run? Or do you mean because of the holiday they are getting paid for this week and next? If so you can eneter 2010/11 prior to finalising 2009/10.
Can I just ask on a similar note (trying to get my posting count up)
Monday is in week 53. My clients payroll is run on Friday, so next Friday he will have a pay run for one day in 2009 and four in 2010, how does that work? Does sage take care of it?
PAYE is based on a receivables basis Bill, so it doesn't matter that it spans the fiscal years as it will inevitably do nearly all the time. Friday 9th April will just be week 1 of 2010/2011. Again you can run this before finalising the previous year (though you should put the new disk in, which again you can do before running all the 2009/10 pay runs).
Yes, however I always thought that fortnightly runs were supposed to be done on the even number rather than the odd otherwise they will only be on for 51 weeks on a 53 week year the 53rd is run on a week 1 basisi), not sure where I got that from though so I may be wrong!
yes, fortnightly runs are on the even number, weeks 2, 4 etc & so on. Ive had a client call asking me to run a full year for him, can you believe it, just about scraped through registering him on-line in tax year 09/10.
