My question is regarding not shop till receipts but the credit/debit card transaction that goes with it. If there is a customer copy of the card transaction, but no receipt to go with it, am I right in saying that this cannot be accepted.
If it is for a newly set up business and the place that the purchase was made clearly shows that it was for a business expense, could you put a few through the books but warn the client that from now on, these would not be entered into the accounts as acceptable business expense receipts?
In these circumstances I usually get the client to write on to the receipt and sign for what it was that they purchased. If there is not enough room just attach a piece of paper with the same information on.
It wouldn't do any harm to warn them that they may not be acceptable as a business expense in order to help ensure that they do get the actual receipt.
I would agree with Mark on that one. The only thing I would add is that you won't be able to claim any VAT, if applicable as it won't be a VAT receipt.
To add to Mark and Phil's comments. All allowable and legitimate business transactions can be included in the books but of course your client should be keeping proper receipts for 6 years plus. Of course if hmrc inspected your client they could possibly reject them though I feel it is unlikely unless they were potentially spurious!
