Can anyone tell me the bset way to deal to deal with an overpayment (through the bank not on sage)
a supplier invoice for staff expenses was paid twice through the back giving a total overpayment of £136.00. It was agreed that the next two expense claims would be paid minus £68 each so I though that on sage I could enter the first invoice of £136 and pay it on sage for £272 and then enter the 2 later invoices and underpay them by £68 each, but Sage wont allow me to do this. Help!
How have you entered these payments on Sage? Have you used a Supplier account of simply made a payment through the bank as a bank payment?
If simply a bank payment, you have already made the payments for the next two expense claims and therefore would only need to make a payment of the difference.
If you have made a payment via a Supplier, then you will have an amount sitting on that account and therefore can pay this on the expense claims as you enter them.
@ Humpty - Sage should allow you to do this. If you have a supplier invoice on Sage for £136 and you are processing a payment of £272, £136 will be allocated against the invoice and the remaining £136 should be posted as an unallocated payment.
You should be able to simply click 'Pay In Full' against the £136 invoice and Sage would then say 'post £136 as unallocated payment' when you click the Save button. This would then leave a debit balance on the purchase ledger account and you would then offset this (or two lots of £68) when you post the next two expense claims.
