1.I have already submitted a clients P35 and P14s to HMRC.However, on double checking the amounts actually paid (yes, I know I should have done this before submitting!) I have discovered that one of the employees has been paid £650 (net) more for the financial year than I have recorded on payroll.This was due to him being paid two weeks in cash rather than the usual bacs payment and me not being told until later!
I phoned HMRC today and was told to go online and submit a P14 amendment.I started this, but discovered that they need the differences in the figures for the NIC and PAYE.As the £650 was the net figure and I hadnt recorded it in payroll, I didnt know what the figures were, so went back into payroll and amended the pay details for the relevant weeks so that I could get the new NIC and PAYE figures.Is this ok?
Also, having amended these figures, should I put them back to how they were originally, or leave it as it is now?
2.This employee is paid weekly, but in Moneysoft payroll he is set up as monthly paid.I realise this cannot be changed once you have started posting payroll, but I have only posted April so far....is there any way that I can roll the payroll back so that I can set him as weekly paid, or am I stuck with this for the year now?
Many thanks for any help!and sorry this is rather ramblingJ
Edit: Is there likely to be a fine for this error?
Pauline
-- Edited by Stardoe on Wednesday 1st of June 2011 07:41:35 PM
I phoned HMRC today and was told to go online and submit a P14 amendment. I started this, but discovered that they need the differences in the figures for the NIC and PAYE. As the £650 was the net figure and I hadnt recorded it in payroll, I didnt know what the figures were, so went back into payroll and amended the pay details for the relevant weeks so that I could get the new NIC and PAYE figures. Is this ok?
Also, having amended these figures, should I put them back to how they were originally, or leave it as it is now?
Yes it's OK.
You should leave the figures as they are now and should have reprinted the P11 for the employee concerned.
Can't help with (2) don't use Moneysoft - sorry Pauline.
-- Edited by semsley on Wednesday 1st of June 2011 06:29:30 PM
Many thanks for the advice. I will definitely reprint everything anyway. I'll probably keep a copy of the original P35 etc, the amended P35 and the adjustments I have made. (So much for the paperless office!). As the employee hasn't paid NI and tax on this extra £650, what happens about that? HMRC said it wouldn't affect his tax code for this year.
With regards to rolling back Moneysoft, I would think that the easiest way would be to restore your backup from before the April posting and amend his frequency then. Other than that, contact Moneysoft, they're very helpful.
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Jenny
Responses are my opinion based on the information provided. All information should be thoroughly checked before being relied on.
I did indeed contact Moneysoft today....got through straight away to a very nice man Turned out I could just delete the figure for the employee for the period, change his pay frequency and then re-enter his pay for the period. Made a very slight difference to the tax and NI to pay which will be carried over to May's payment.
