I am extremely confused and I think I'm going to have to ask the client what this is but thought I would check here first what I can do with it.
I have an invoice from SCS for a sofa for 1140.00 which was paid on the companies commercial card. It says on the invoice that it is a replacement sofa for woolley to spain I have no idea what this means. It also has his wifes name on the invoice. I very much doubt this was used in the office but as its been paid for by the company how would I deal with this and would VAT be involved?
From what you have put this does sound very much like a personal item and if so you should post it to either directors loan account or drawings (depending on ltd company or sole trader) and you must not claim the vat back. If, however, it has been purchased for their offices and is a replacement for one there then I would post it to repairs & renewals and claim the VAT back.
Obviously I don't know what your relationship is like with your client but you could ask where the sofa is being used.
Thanks Mark. My relationship with this client is extremely bad, due to certain things, I feel very uncomfortable even speaking to him and just can't wait to get the work over with.
Also at first he told me there was only 6 months of accounts, there is in fact 12. But we had already agreed the price by this time so in future I'm going to have to thoroughly check before giving any prices. My own fault really.
Secondly, there are no cheque stubbs to prove any of his invoices have been paid and bank statements missing so I now have a huge pile of invoices that I have no idea if they have been paid or not. Again, my own fault for not asking as it was one of my first clients and I was still unsure where to start with everything but what he did in the beginning totally threw me off and I have felt so uncomfortable talking to him ever since.
I think to tie this all up I am going to have to go to his premises tomorrow and finish the work off there so that I have every possible resource available to get it finished. I'll go with someone else obviously. The only good thing to come out of this is a big lesson learned for me.
and bank statements missing so I now have a huge pile of invoices that I have no idea if they have been paid or not.
Ask him to go into his bank and get copies of the missing statements (around £10 per statement) - I don't think they'll go missing after that and the missing ones may even turn up.
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Never buy black socks from a normal shop. They shaft you every time.
I would definately do what peasie has said and ask him to go to the bank and get copies of which they charge for that or get him to go on line and print them off, if ever I am missing any I always get them to go on line and print them off. Don't be worried about asking he should have done it right in the first place and its his fault not yours.
Also at first he told me there was only 6 months of accounts, there is in fact 12. But we had already agreed the price by this time so in future I'm going to have to thoroughly check before giving any prices. My own fault really.
Kay,
Don't be scared to change the price. The price you agreed was for 6 months worth of bookkeeping, if he then after its agreed, comes forward with double that you are perfectly entitled to double the price.
I think most of us who work on fixed price have had clients trying to sneak some extra work through. Personally, I don't mind a few wee bits and pieces. But for someone to effectively double the workload, they would be getting a bigger bill.
As you've said, you're not going to work with this client again so give him the new bill at the end, and don't be scared to take legal action against him to get it paid. It's not as hard as it seems.
We're all doing this to earn money, none of us are charities for other businesses.
Thank you all your advice has made me feel much better about this. I have sent him a polite email detailing what I intend to do so hopefully by thursday it will be goodbye and good riddance.
Kris thanks for your reply, I was actually going to ask about this as I was unsure whether I was allowed to add on extra if need be. I was thinking as long as the letter of engagement details exactly what is asked of me then extra prices can be added as they are not in the letter of engagement? Does that sound right? I have let him know of the extra work but given the circumstances I have told him I am willing to ignore this as I don't want to draw this out any longer than it already has. I just can't wait to get him out of my hair. At least I know in future that I can add on if they try to sneak extra invoices in.
I have no idea what this means. It also has his wifes name on the invoice. I very much doubt this was used in the office but as its been paid for by the company how would I deal with this and would VAT be involved?
