I now have my quickbooks and thought that the best way to learn it would be to manually add all of my husbands business details on it from the last 10 months (i use sage at the moment).
typically i've got stuck at the first hurdle!
i have added all invoices for a supplier for 1 month (June 2012)......they are listed in the chart of accounts and supplier account but when i go to 'pay bill' the invoices arent there to pay! What an earth have/haven't i done? Or is there some company dates i need to change somewhere?!
They should be there, did you enter them under the supplier menu? If you entered them via the banking menu and did 'write cheques' then they are already paid.
Check that all the dates when you set it up are correct. If you go into the supplier are they sitting as a balance in the supplier or are they showing as paid and there is no balance?
Sorry for all the questions, just trying to work out what you have done.
I entered the invoices....in 'enter bills' under the suppliers as.......oh hang on 'light bulb moment' ........i put the type as 'credit' assuming that that meant it was a credit purchase (as in payment at a later date) rather than a bill as i assumed 'a bill' was a cash payment due immediately
Am i right in thinking that all bills/credit in 'pay bill's' are for 'credit suppliers' a bill being an invoice and credit is a credit note......and then if im doing a cash purchase (non supplier) i do it via the pay cheque icon.
if thats what ive done then that will be why the 'credit notes' ive posted instead of invoices wont be showing as a bill to be paid!
have i cracked it?!
(take into account i've never even seen quickbooks being used!)
No worries, its because its American software, instead on calling them invoices like we do in the UK they are called 'Bills' and and 'Credit' is for Credit notes.
If I have a load of say small receipts that are cash, I set up a CASH in the banking section, then just go to the banking menu and click on 'write cheques' and enter it there but make sure the bank is CASH, then they are automatically done to the CASH account. Hope that makes sense, it saves entering every small receipt as an invoice and then having to pay the small receipts in the suppliers 'Pay bills'.
Anymore questions just post on here and someone will be on here to help.
