i am an employee who has a few concerns with payslips and p60. firstly my p60 is a black and white print out which is the official layout from the HMRC website, but it has the words "This is a printed copy of a ep60" on it. Also my payslips contain all the required info apart from they are printed on plain paper with no line breaks ups. literally just the text. if i was to get into any issues with under or over paid tax would these stand up as documents proving PAYE has been deducted and paid on my behalf?
Your employer has printed the p60's straight off hmrc website-he may not be aware that he can order the for free from the orderline on the hmrc website , as for the legality of the one you have I am not sure but hmrc would have the employers copy of it anyway I assume if they have submitted correctly.
Payslips can be in any format -even just a written statement as far as I am aware as long as it gives all the information
I am assuming that the p60 is legal, seeing as it was provided by the company's accountant?. What i am trying to confirm is whether what i have recieved is enough evidence to prove to hmrc that my paye has been deducted from my pay. I do trust my employer but abit of evidence is good.
Payslips can be in any format -even just a written statement as far as I am aware as long as it gives all the information
I remember doing wages on a spreadsheet and just handwriting the wage slips on those printed pads you used to get (and probably still can). One employee needed the wage slips for official purposes (not HMRC) but they wouldn't accept the handwritten ones. So I designed one on a spreadsheet and printed them out that way. Those were accepted. Absurd. I could have put in any figures just like the handwritten ones. Later I linked up the cells on these newly designed wage slips to the wages spreadsheet and did the wage slips for years that way. Eventually I joined the modern world and started using Moneysoft Payroll.
And the P60's were handwritten as well back then.
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I am assuming that the p60 is legal, seeing as it was provided by the company's accountant?. What i am trying to confirm is whether what i have recieved is enough evidence to prove to hmrc that my paye has been deducted from my pay. I do trust my employer but abit of evidence is good.
Hi Ben, yes but make some cursory checks first and it wouldn't do any harm to make a casual remark to the wages officer if you're making some sort of claim.
The eP60 isn't 'proof' but it IS evidence. Check the gross is the correct total due to you and that the tax deducted follows per Tax Code then print the email on the back.
There should be no issues but do a complete annual tax calculation beforehand.
As well as the above I would also make sure they show your correct NI number and personal details and the company name. Interestingly the HMRCs own software for payroll does not produce payslips, although the ones I use most definately do. If its sent to you by email - keep all the emails.
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Joanne
Winner of Bookkeeper of the Year 2015, 2016 & 2017
Thoughts are my own/not to be regarded as official advice,which should be sought from a suitably qualified Accountant.
You should check out answers with reference to the legal position
Thanks for the replies, my national insurance number is correct and so is the company and even paye ref number, its just i wasnt sure why its an ep60 form instead of a normal p60. I basically want evidence which will be accepted by hmrc if i ever find out my paye wasnt paid. Its a small company so the documentation isnt as modernised as if you was working for a big company
An eP60 (or P60 duplicate) carries exactly the same weight in "proving" that PAYE/NI was operated correctly as a P60 on the official stationery. ie None whatsoever. If the employer has been honest your documents would stand up. If the employer is faking their PAYE operations then the documents wouldn't stand up when HMRC cross checks them. The same goes for documents printed on official stationery since this is easy for anyone to obtain. The stationery of itself has no particular significance.
Hey tom, i understand what your saying, what i am trying to get at is would it show to hmrc that paye was deducted from my pay by my employer to my knowledge and that i wouldn't be chased for any payments and it was my employer not passing the deductions over to hmrc.
Hey tom, i understand what your saying, what i am trying to get at is would it show to hmrc that paye was deducted from my pay by my employer to my knowledge and that i wouldn't be chased for any payments and it was my employer not passing the deductions over to hmrc.
Ben
I think you have already had the answer to one of the questions above. ie would it show to hmrc that paye was deducted from my pay by my employer
Regarding proof that tax and Ni has been paid - then no you dont have any proof that they have actually physically made that payment. Most employees take this on trust - Im wondering why you are not as there is clearly something beyond your question bothering you?
My understanding is that the employer is legally bound to pay HMRC and HMRC will chase them for the money, although this still doesnt always result in companies paying - as evidenced by articles in the press.
If you have underpaid NI you would normally receive a letter at which point you could show your payslips and start an investigation with them. There are some circumstances where you might possibly get the revenue requesting you pay a shortfall in tax in certain circumstances eg if the company have not paid tax on any Benefits in Kind or if you are made redundant and only paid standard rate tax on money that should have higher rate tax deducted.
Keep all your paperwork!
But seriously - if you are that worried you should phone the revenue in the New Year and check if you are paid up to date/then also ask them for a definitive answer on this question of underpayment. Or perhaps even be looking for an employer you do trust?
-- Edited by Cheshire on Saturday 18th of October 2014 12:23:35 PM
-- Edited by Cheshire on Saturday 18th of October 2014 12:25:32 PM
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Joanne
Winner of Bookkeeper of the Year 2015, 2016 & 2017
Thoughts are my own/not to be regarded as official advice,which should be sought from a suitably qualified Accountant.
You should check out answers with reference to the legal position
Thanks everyone for the replies, im a natural worrier and until now i have always worked for a big employer with offical looking documents, my company now is much smaller, but even though they dont look as tidy i still get the documents so it should all be fine. A question off topic though... How does hmrc know where i work? Do i have to update them like i do my address? Last time i phoned to change my address they asked for my place of work? Is that normal?
Hi Ben
I do understand, as I've been in similar circumstances. Your employer would've told HMRC when you started working for them and will tell them if and when you leave.
HMRC probably only asked you about your employer as ID or perhaps just as a check of where you work.
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Joanne
Winner of Bookkeeper of the Year 2015, 2016 & 2017
Thoughts are my own/not to be regarded as official advice,which should be sought from a suitably qualified Accountant.
You should check out answers with reference to the legal position
I am moving address in the new year so maybe its worth checking my details when i phone them, will they give me infomation such as current employer and ni contributions?
Hey tom, i understand what your saying, what i am trying to get at is would it show to hmrc that paye was deducted from my pay by my employer to my knowledge and that i wouldn't be chased for any payments and it was my employer not passing the deductions over to hmrc.
As long as you have reason to believe that you're an employee (ie not self employed) whether or not your employer operates PAYE correctly and/or actually pays HMRC what is owing is of little relevance to you. You have evidence (in the form of payslip and eP60 printouts) that your employer is calculating and deducting PAYE/NI. Any liability for the system being operated incorrectly would fall on the employer unless HMRC could demonstrate conclusively that you were "in cahoots" with a dishonest employer. Not an easy thing for them to prove if you have eP60 and payslips!
We live in a technical age, with emailed payslips, invoices etc. Most companies unless large dont want to pay for special stationery so will print on plain paper. I run my own payroll bureaux and the software does do its own version of the reports rather than the HMRC versions so yes it will call it a copy and a different reference. As far as HMRC are concerned, pay is now done in RTI (real time information) therefore it is reported monthly or weekly or whenever paid. If your payslip and P60 has all the details on I would say that it is being done by software and sent to HMRC regularly so you need'nt worry. If in doubt can you talk to the one who does the payroll? I run a bureaux but I also offer a helpline for the companies employees so that they can ask any concerns they have, and i will sort any queries for them. If you are concerned about tax codes or anything you can contact HMRC yourself, but to me it all sounds fine.
That helps alot, basically all i care about is being able to prove my take home pay has already had tax deducted. Which even just a ep60 should help show right? The ep60 i recieved wasnt sent via email. It was already printed for me, is this still ok? It looks like the offical form.
Yes Ben payslips etc can be emailed or printed. Not quite sure here exactly why you dont trust your employer so I would say if you are in doubt then try to telk to the person who prepared it.
