Hi Boris
Cant specifically recall a symbol, other than a * for unpaid ones if you run an activity report on each supplier/customer (although I couldve just missed it!)
When you use those payment options you mention above you will automatically only see the to be paid/part paid invoices to match the payment against.
So depending on what you need the info fo I would suggest run an activity report (with show o/s only option) or go to reports and run reports - I think its 'day books - paid' or 'invoices-paid' (from the supplier/customer screens)
(Sorry not got access to Sage today.)
__________________
Joanne
Winner of Bookkeeper of the Year 2015, 2016 & 2017
Thoughts are my own/not to be regarded as official advice,which should be sought from a suitably qualified Accountant.
You should check out answers with reference to the legal position
So to pay an invoice I should use the supplier payment, is it correct?
If I made a bank payment and I entered the invoice as well which is the main way to allocate the payment to the invoice?
Hi Boris
If you set up supplier invoices and purchase invoices then yes use the Supplier payments/Customer receipts tabs as appropriate on the Bank.
If you receive ad hoc invoices (IN) and you dont wish to set them up as a supplier (wouldnt suggest you dont use this option too much, but depends on the nature of the business) then you can just key this as a Bank payment, whilst making sure you detail the invoice number, any internal referencing you use for purchase invoices and who its too in the sage ref/details boxes etc. When you use this option note you can key it to whichever nominal code you need to and adjust the VAT T code to match the one on the invoice as required.
For your error - If you made a Bank payment and then also entered the invoice - if you then just use the 'pay supplier' module you will end up with effectively having two payments from your Bank on Sage which will not allow you to balance/reconcile the Bank properly. If the supplier invoice is a one off, as I say above then just leave it. You can add any necessary detail via the corrections screen.
If you really want to set it up as a proper supplier then do so, pay via the supplier payments tab. To get rid of the previously keyed 'Bank payment' you can delete it. Backup first - try it, check it.
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I seem to recall if you pay a supplier and Bank rec it - then delete THAT supplier payment, it can cause a prob with Bank rec, but dont think the above will. Sorry my memory is frazzled today and Ive not got access to my sage to test it!!
Ian - can you confirm its ok to just delete the Bank payment in this particular scenario??
__________________
Joanne
Winner of Bookkeeper of the Year 2015, 2016 & 2017
Thoughts are my own/not to be regarded as official advice,which should be sought from a suitably qualified Accountant.
You should check out answers with reference to the legal position
