i have gone back into accounts after 9 years & I am very rusty, I am using quick books online, which I have never used but got my head around it.
When purchase invoices come in am I right in saying that they are entered on to suppliers with the amount, description etc ?, the. They sit there until the Md gives the go ahead to pay them ?.
Am I right in saying you work on the actual invoice not a despatch or delivery note ?. Also if I order items online do I print the order confirmation for records then still enter it on the system ?.
Thank you sorry I am a bit vague I just can't seem to get my head around things.
Yes: Enter purchase invoices on the [purchase/bought/supplier] ledger, and they remain there until a payment is made against them.
Yes: For accounting and bookkeeping purposes, whenever possible you should work on the invoice (and/or receipts), not anything else.
As for the question of printing order confirmations, etc, that's entirely down to you/the business you are working for. (And when it comes to entering them, see the question about invoices).
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Vince M Hudd - Soft Rock Software
(I only came here looking for fellow apiarists...)
