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Post Info TOPIC: Credit note for overpayment


Senior Member

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Credit note for overpayment
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Hi

 

I think I must be being a bit hick here and could use some advice !

 

A customer of a client overpaid a sales invoice by £12k. I entered it onto Sage and left the £12K

outstanding as a payment on account. The customer was unable to adjust their next payment to

take the overpayment into account and asked us to refund the £12K, which we did (Even though

they still had a balance outstanding but they're a huge customer and we wanted to humour them!)

 

So I entered our payment as a Customer refund to bring the balance to the correct sum.

 

Now the customer has asked me to provide a credit note for tax purposes, but I don't see that I can

as that would skew the sales figures - the amount invoiced was correct, they just paid too much.

 

AS I said, I must be being thick, can someone explain this to me ?

 

Eunice

 



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Eunice Cubbage



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You are quite correct: You should not be raising a credit note, because that would be creating a duplicate credit on your sales ledger account for the customer: One being the repayment, which offsets the overpayment, and the other being the credit note they're asking for. As a result, your accounts would be wrong - and worse, since you'd now have a credit on the ledger, it would show up on any statements you send to them, and they might deduct it from a future payment, thus compounding the problem.

What I suspect may be the problem is that the customer has messed up their purchase ledger (perhaps, for example, by entering one or more previous invoices twice, or entering another supplier's invoice(s) on your account - either of which could have led to them overpaying). As a result, they now have a mismatched balance on their own system - your repayment to them, which they have nothing to allocate it against.

If so, what they are effectively asking for is for *you* to "fix" their system, by providing them with something to match against the repayment.

Realistically, they need to look at their own accounts, work out what their cock-up is, and fix it themselves - *properly* rather than cutting corners and making matters worse by asking someone else to cock-up their own accounts so that theirs looks (but isn't) right.


__________________

Vince M Hudd - Soft Rock Software

(I only came here looking for fellow apiarists...)



Master Book-keeper

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Date:
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Totally agree with Vince

__________________

 Joanne 

Winner of Bookkeeper of the Year 2015, 2016 & 2017 

Thoughts are my own/not to be regarded as official advice,which should be sought from a suitably qualified Accountant.

You should check out answers with reference to the legal position

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