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Post Info TOPIC: Journal Entry Help


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Hi, 

Hoping someone can help!! We had a supplier come and visit us and he spilt his drink over a computer which we had to replace as it completely buggered it! The supplier has given us a cheque to cover the cost of the new computer which i have banked but i have no idea how to account for it? 

Any ideas? 

Thanks 



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Roxy



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Hi dats

My first thought would be to invoice the client for the cost of the new computer and simply allocate his cheque against the invoice. Not sure of the nominal codes for Sage sorry.

Parmi

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Parminderjit Nunwa



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You have several elements of this question that you need to consider.


1) Writing off the old computer
For tax purposes I will assume that this will have been written off to the Annual investment allowance but for accountiing purposes it will still be being written off theough the books. You need to write off the remaining value of the asset as an expense through the P&L (effectively escalating the depreciation)

The writing off of a destroyed asset triggers a disposal event. The asset will be considered disposed of in the tax return at the value of the compensation received for it (much the same as an insurance claim), the disposal proceeds are recognised as a balancing charge

 

2) Handling the compensation
This is compensaton the same as an insurance claim and will be taxable. You would recognise it as other income, not trading income.

Don't worry that the compensation will be taxed as your tax liability will be reduced by the purchase of a new asset (see below).

Think about that. Say profit is increased by £400 as a result of the compensation received as other income.

The purchase of an asset for £400 claimed as AIA effectively reduces the taxable profits by the same amount. (lets not clutter this answer up with WDA's rather than AIA, or being VAT registered as that simply adjusts where / when the relief occurs).

Remember though that through your tax computation you will need to introdce a balancing charge for the asset disposed of at the level of the compensation received.

 

3) Purchase of the new computer

Purchase as normal, depreciate through the books and claim AIA or WDA through tax.

There is no real link between the old (now destroyed) computer for which taxable compensation was received and it's replacement which may be a completely different price to what was replaced.

You are not getting two lots of AIA on effectively the same asset as the disposal (loss) triggered a balancing charge resulting in a taxable event.

 

4) Conclusion

This is not complex but it can still be confusing at first glance as you are playing in an area where there is variance between paper and real profits plus there is the balancing charge to be considered for the disposal.

From the bookkeeping perspective you need to account for the disposal (no depreciation but apply adjustment escalating the write off through the P&L), the acquisition (as normal. capitalise & depreciate) and the compensation (as other income).

Hope that helps,

kindest regards,

Shaun.



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Shaun

Responses are not meant as a substitute for professional advice. Answers are intended as outline only the advice of a qualified professional with access to all relevant information should be sought before acting on any response given.



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Hi Parmi



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Shaun

Responses are not meant as a substitute for professional advice. Answers are intended as outline only the advice of a qualified professional with access to all relevant information should be sought before acting on any response given.



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Hi Shaun

I thought my answer was deceptively simple lol

Thanks for doing it right


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Parminderjit Nunwa



Master Book-keeper

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Bloomin heck-accidents happen and thats what insurance is for, but you have a generous supplier there! Anyway - I would set up an account styled 'compensation from client' or something along those lines to drop your receipt to direct when keying from the Bank and then perhaps leave the w/off for the Accountant to sort at the end of the year.

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 Joanne 

Winner of Bookkeeper of the Year 2015, 2016 & 2017 

Thoughts are my own/not to be regarded as official advice,which should be sought from a suitably qualified Accountant.

You should check out answers with reference to the legal position



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Hi,
I posted the same question again as i don't recall posting this at all...apologies for not responding!

Thanks for the info, its very helpful and i will hopefully be able to get it sorted as it been in my suspense accounts for a couple of months!

I'll have to find away of receiving emails when i get a reply from a post!

Thanks again for your useful info!


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Roxy



Master Book-keeper

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Hi again Roxy
Go to profile and settings. You can also add your first name to your signature bar so that peeps dont need to look up your profile each time.

HTH

__________________

 Joanne 

Winner of Bookkeeper of the Year 2015, 2016 & 2017 

Thoughts are my own/not to be regarded as official advice,which should be sought from a suitably qualified Accountant.

You should check out answers with reference to the legal position

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