One of employees has lost the receipts for subsistence for business travel. She has given me her credit card statements which clearly show the expense ( it was in other country on the days we booked the travel for her.)
My question is: is it acceptable to reimburse these expenses on the basis of the credit card statement or do you think that HMRC may have issues with it?
I would say you cant re-imburse without a receipt, watch them sweat and go routing around for a receipt - they usually manage to rustle one up. Or tell her to put a query for a copy of the card receipt through her credit card company and submit that!
Actually, depending on how much it is - yes HMRC might pull you for it, but if its just one and you can back it up then they may let it through. You take the chance, but if its found then you may get a slap, or a fine - like I say, depends on the £ and regularity of losing bits of paper
__________________
Joanne
Winner of Bookkeeper of the Year 2015, 2016 & 2017
Thoughts are my own/not to be regarded as official advice,which should be sought from a suitably qualified Accountant.
You should check out answers with reference to the legal position
Hi Joanne,
Yes I did - there was some adjustment posted and it showed twice if I recall correctly.
anyway I already forgot how I sorted it but it worked fine when I re-run the VAT report. It was a small amount and it did not affect box 4 so all good ;)
