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Post Info TOPIC: Is it worth offering payment submissions?
Andrew-c


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Is it worth offering payment submissions?
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I'm new to this forum so apologies if this is in the wrong place.

Some of my clients are asking me to do there payments for them and I've yet to offer the submission of payments.

Is it worth doing ? and if so whats the best process (approval etc) to offer this?

I currently use Xero and receipt bank. Happy to add another application if needed.

Thanks,

Andrew



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Artois


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Hi Andrew

Welcome to the forum

Newcomers usually give a little introduction and a bit of info, normal sort of stuff as in are you a bookkeeper or accountant (employed or self-employed) and how long in the role, what sort of qualifications have you gained and with what body, that sort of thing helps us to know a little bit about you and how best to pitch any answers

Are you talking about running payroll? I don't deal with payroll myself but I know others on the forum do 



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Doug

These are only my opinions of how I see things and therefore should not be taken as advice
Leger


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Hi Doug

I could be wrong but I think Andrew is talking about paying suppliers, in an admin role, for his clients.  Perhaps Andrew could clarify what he means.

 

Welcome to the forum Andrew btw 

 

 



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John 

 

 

 Any advice given is for general guidance and professional advice should be sought applicable to your circumstances.
Andrew-c


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Thanks John and Doug for the quick replies and sorry for not doing the introduction!

I've just started admin for a some freelancers/contractors to get the hang of this, so i would say I'm very new to this but really want to make sure I have the correct processes in place. Most the contractors are my friends so they are understanding and also happy to try anything new which is helpful.

John is correct - I'm talking about paying suppliers. At the moment I export the unpaid bills and send them by email to the clients to handle. I've been offered bank logins but even if i did accept I'm wondering what process I should have in place before paying on behalf of the client ?

Something like this :

Collect bills that are due -> Send unpaid bills file to client by email -> Get confirmation from client by email -> Login and Send from their bank

Thanks again for your help

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Cheshire


Master Book-keeper

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What bookkeeping qualifications do you have? What exams passed/what are you in the process of taking?

What professional body are you with?

Do you have MLR? and PII?

You say you are doing admin, but dont mention bookkeeping?

You cannot just accept the Bank logins without following the relevant bank processes - ie being added to the Bank mandate.

What about GDPR?



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 Joanne 

Winner of Bookkeeper of the Year 2015, 2016 & 2017 

Thoughts are my own/not to be regarded as official advice,which should be sought from a suitably qualified Accountant.

You should check out answers with reference to the legal position
Leger


Master Book-keeper

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I have access to the bank account for one client, but that is because I do all his admin as well.  It's not something I would consider for other clients.

But you say you are there in an admin role.  Employed or self employed?  If the latter then consider the questions Joanne has asked. 



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John 

 

 

 Any advice given is for general guidance and professional advice should be sought applicable to your circumstances.
Cheshire


Master Book-keeper

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confuseno 

No more info from OP



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 Joanne 

Winner of Bookkeeper of the Year 2015, 2016 & 2017 

Thoughts are my own/not to be regarded as official advice,which should be sought from a suitably qualified Accountant.

You should check out answers with reference to the legal position
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