Hi

Im very new to QuickBooks Pro Advisor, having just taken on 2 new clients who have been using it for a couple of months.

Im doing their first VAT returns, but when I pull the detailed VAT report it doesnt seem to show full details of some of the expenses to enable the customer to check and authorise the return properly.

Clients pays for quite a lot of the smaller business expenses especially has the usual bag full of small receipts. 

These have been entered onto the 'expenses' part of the module, currently with say the 'payee' section in that area set as 'director's name' or eg 'hotels' to lump all the expenditure together so there are no long lists of 'suppliers' names. 

The item is described in more detail in the  'description' box  eg stationery, stamps, name of  hotel, name of restaurant where he took his wife for anniversary dinner (!!) blur blur. 

Despite the 'memo/description' option box in the VAT detailed reporting area being ticked nothing that appears in the description box shows in that VAT detailed return.   It only shows the 'payee' name.

Im keen to ensure the excluded receipts will show the detail in drag from the DLA at any point as well as the VAT issue.

The info will show if I add it to the 'memo' box although I did think this was just for additional notes (if ever its used!) but to be honest then what exactly is the point of the 'description' box as it doesnt appear to come up on other reports neither.

Any pointers from seasoned QBO users would be gratefully received.