Taxi Driver's Accounts | Any help much appreciated - The Book-keepers Forum (UK)

Shaun UK · Veteran Member

Taxi Driver's Accounts | Any help much appreciated

kjmcculloch · Guru

Hi Shaun,

There was a discussion a few weeks ago that may be of some help:

http://www.book-keepers.org.uk/index.spark?aBID=106474&p=3&topicID=38584933

Kris

Shaun UK · Veteran Member

Ah thanks Kris. I've had a look through that. Search function was forsaken when I posted that last night.

If the driver starts to record everything from now that will be useful. What would you suggest should be done about the 5 months where he hasn't kept records? Should it be finding out what his mileage was when he started, then a general calculation of what was personal and business, then his rate per mile?

Also I didn't get chance to ask him whether he was registered yet as s/e. Will HMRC come down on him if not because he's 2 months late?

Shaun

semsley · Guru

Is he working for a taxi firm or on his own? If a taxi firm you might be able to get the 5 month records from that company as they should have records of the journeys and the driver used.

kjmcculloch · Guru

As was pointed out to me recently by Rob, you no longer have 3 months to register as self employed, you must do it straight away. He's, therefore, 5 months late in registering.

Kris

Flex Accounting Services · Senior Member

Kris/Rob, I have just learnt something new here then I still thought you had 3 months to register as SE ?? When did this 'straight away' rule come into place please ?
Bev

kjmcculloch · Guru

It certainly wasn't well advertised. I thought it was still 3 months till Rob updated me recently.

Kris

Wella · Expert

I have just had a look at HMRC website, for a client, and if you were a new soletrader relying on the website to guide you, the advise still says, as soon as possible, or within three months

kjmcculloch · Guru

They must just have got round to changing it:

http://www.hmrc.gov.uk/selfemployed/register-selfemp.htm

You'll see the guidance is now:

When to register

You should tell us as soon as you start working for yourself (you cant register in advance). If you delay registering, you may have to pay an initial penalty. Youll also have to pay further penalties if payments become due and have not been met.

Wella · Expert

I checked yesterday.

Playing devils advocate, I tried to find out what to do if i didn't have a clue and it took me to a page that said up to three months!!!

Hopefully it has now been changed

kjmcculloch · Guru

To be honest Bill, I wouldn't be surprised if some of their site still said 3 months.

Kris

Shaun UK · Veteran Member

Thanks for that thought Semsley.

Yes the taxi firm to some extent keep records of what jobs are allocated to which drivers, but I didn't get the feeling that taking the time to unravel and provide this information was something they would particularly wish to do. As it is the drivers who should keep their separate records from the radio system they hire.

Would what I mentioned above be the approach if there was no other way of getting the job records?

What would you suggest should be done about the 5 months where he hasn't kept records? Should it be finding out what his mileage was when he started, then a general calculation of what was personal and business, then his rate per mile?

Thankyou

Rhodamack · Newbie

This is what I hand out to my taxi driver clients, they discount for over 10 books - makes my life much easier!

http://www.taxilogic.co.uk/

Rhoda

kjmcculloch83 · Expert

I made one, which I imagine is similar, but for £3.99 I may just start buying them.

Thanks Rhoda, and welcome the forum.

Kris

Spamkebab · Expert

Can Taxi's be used for personal use? I was under the impression that a "ministry plated" vehicle is for private hire use only.

Neil.

Don Tax · Expert

Hi Rhodmack,

Does it have weekly boxes for personal and private mileage? I'd rather give PH drivers a book than record sheets, but the cars are usually dual use, and the handful of pre-printed books I've seen omit this.

Tim