SAGE NOMINAL CODES.HELP - The Book-keepers Forum (UK)

Stef · Veteran Member

SAGE NOMINAL CODES.HELP

MarkS · Expert

Hi Stef

You should have a look at the default nominal code to see what is most appropriate.

If nothing suits then you can create your own appropriate nominal code.

Regards

MarkS

Wella · Expert

Hi Stef

There are several codes you could use, up to a point it depends on your preferences.
The tax codes will depend on the product but I expect most will be T1 when you enter the purchases. The refeshments may be T0 depending on what it is.

Here's what I would probably do

1     sole trader drawing
Create a new code 3002 for Drawings, change standard chart description 3000 to Capital, and create a new code 3001 Capital Introduced.

2     stilyng clothes used from clients
Create a new code 0060 and call it something like Props & Costumes (you would also need to create depreciation codes 0061 and 8005)

3     sport accessories ( boxing gloves, football etc)
Same as Q2

4     tea,milk, water etc
8205

5     cleaning products
7801

6     paint used to paint the shooting aerea daily
7803 (Premises expenses) or create a new code say 7804 and call it something like Set Maintenace

7     light bulbs
7803 if they are general light fittings, If they are specialist bulbs, I would probably use 6900

8     film rolls for film camera
Probably use 6900 as it is a direct cost of the shoot

Rather than create new codes you could rename an existing code in the range, that you are not going to use.

These are just some possible ways of doing it, and others may have different suggestions.

Edit: Forgot to say I made an assumption about the clothing and sports equipment, that they were props. If they are not it may change what i would do

HTH
Bill

-- Edited by Wella on Thursday 17th of March 2011 01:18:51 PM

nautica · Veteran Member

Hi

1     sole trader drawingsN/C3001

2     styling clothes used from clients N/C 8202 Clothing Costs

3     sport accessories ( boxing gloves, football etc)N/C 6900 Miscellaneous Expenses
4     tea, milk, water etc N/C 8205Refreshments

5     cleaning productsN/C 7801 Cleaning This one could use5002 Miscellaneous Purchases

6     paint used to paint the shooting area daily N/C 7800 Repairs and Renewals

7     light bulbsN/C 6900 Miscellaneous Expenses

8     film rolls for film camera N/C 6900 Miscellaneous Expenses

You could then open a Department for each one to separate them

I my not be totally right on this but i know the guys will put me right

Wella · Expert

Hi Nautica

That works for me too.

Like I said several ways of doing it.

Would need more info on the clothing, and sport equipment before commiting. I would normally use 8202 for staff clothing like uniforms or PPE.

I had thought of using the 5000 range for the film and specilist bulbs but felt that they were more a direct cost, as they are not specifically resold.

Likewise, for the cleaning products, if it' used for the premises, I would stick with 7801.

Bill

nautica · Veteran Member

Hi Wells

I was thinking your way but like you say do not know the value of the clothing, and sport equipment if it would be of an amount to put it as an asset or not

semsley · Guru

I would not use Miscellaneous expenses - HMRC do not like lots of stuff classed as Miscellaneous. I assume the sports equipment etc are used as props for shoots therefore they are a tool of the trade and I would make/change a code somewhere in the 6000 range and call it props, likewise for the styling clothes but call that costume, I would also put lightbulbs in as materials and equipment again under 6000 for production costs.

Stef · Veteran Member

Hi

Thank you to everyone,very gratefull for the help

The stilyng clothes are bought every fashion season, used very often from different photographers and get lost or broken.

The props are used very often and are kept in better condition and last longer but not more than a year

Thanks

Stef

Wella · Expert

Agree with Sheila

As the clothes and props have a limited life span, I would put them to 6000.

Bill

Merlion ABS · Senior Member

I would agree that the props are better suited to the 6000 range. One of my clients buys items of clothing, hats, shoes etc...when they do photo shoots for the website magazine articles and it is all put in advertising or promotional costs.

Stef · Veteran Member

Hi

I have just set up two new nominal codes, one for props and one for costums.

Thank you very much to everyone

Sorry to be short on my replay but i can't find seem to find the correct words to thank everybody.

Plus I am Italian and takes me forever to write down two words.

Thanks

Stef

Magda81 · Newbie

Hi - Could anyone can help me with nominal code please?
I need to post invoices into purchase ledger:
office stationery £25 - NC 7504
office supplies £13 - NC ? (shall I use office equipment NC 0030 or office stationary NC 7504?)
Please help me - need advice
Maggi

Wella · Expert

Hi Maggi

It sounds to me like it should go in with the office stationery. For such a small amount. What is it for?

Bill

Magda81 · Newbie

Hi Bill!
On invoice from supplier is showing:
descriptions of goods - office supplies £13 inc VAT
descriptions of goods - office stationery £25 inc VAT
I'm confused to which nominal code allocate this purchases.
Maggi
Any advice welcome

Stardoe · Guru

Hi Maggi,

I would put office stationery in 7504 as you stated and office supplies in something near that, such as 7506. If you haven't got a suitable code you can always rename one you don't use. Definitely don't use 0030 as this is capitalised equipment which is depreciated and £25 is too small an amount.

HTH
Pauline

Magda81 · Newbie

Thank you Pauline smile

Definitely I will use NC7504 now - thanks for your advise
Maggi