I have a client who suppliers goods to shops for resale, the value of the goods is often less than £100. To save on postage I have suggested the invoice is included with the goods, the client thought that invoices should be sent separate and includes delivery notes. We have agreed that emailing invoices is a good idea but I wondered what your thoughts are.
It depends on how you include it as often the goods will be removed from the box and then the box is disposed of (probably along with your invoice).
I would recommend emailing the invoices, provided you have approval from clients customers that they are willing to accept them in this format.
With the increasing cost of postage I am trying to get more of my clients to accept email invoices as it not only saves postage, but paper, envelopes, ink as well
I would suggest that your clients priorities are slightly misjudged.
The most important aspect of any business is being paid for the services or products that it supplies.
Whilst we should all try to maintain costs as low as possible my feeling is that saving money within the payment cycle is a false economy.
However, you could as you suggest sell the idea of "green" invoicing. Your client reduces costs, they get eco brownie points, client is invoiced quicker so hopefully reducing the billing cycle which should improve cashflow and reduce interest.
So, short answer, invoices in the box, bad. Invoices by email, good.
Thats my vote anyway,
kind regards,
Shaun.
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Shaun
Responses are not meant as a substitute for professional advice. Answers are intended as outline only the advice of a qualified professional with access to all relevant information should be sought before acting on any response given.
There is the alternative of using 'documents enclosed' pouches on the box. My stationery supplier uses them and has the invoice within. Like these here: http://www.first-av.co.uk/document-enclosed-wallet-a7-95-x-125mm-pack-of-100.html
Alternatively, most people get invoices emailed to them now. I don't see it being a bad idea. I personally email all of my invoices.
Responses are not meant as a substitute for professional advice. Answers are intended as outline only the advice of a qualified professional with access to all relevant information should be sought before acting on any response given.
Seems as though it's almost the equivalent of a with compliments slip.
I think that I would be tempted to slip it into marketing although there are good arguements for several categories of expense.
__________________
Shaun
Responses are not meant as a substitute for professional advice. Answers are intended as outline only the advice of a qualified professional with access to all relevant information should be sought before acting on any response given.
