I work in an accountants as a payroll clerk and took over the payroll on 1st October. I sent an email to a client before running Octobers payroll last week to ask if there had been any changes within the month. He told me that one employee had started back on 17th October. She had left on 16th September but Septembers payroll doesn't show her as a leaver it just shows one weeks payment. I'm confused because she would have worked 2 weeks in September up to the 16th.
Should she have been processed as a leaver and given a P45? Then processed as a new starter?
He also told me that an employee returned back from a months holiday that started in the middle of September and ended in the middle of October.
How would you deal with all of this would you rollback to september and do it all again?
Did the person actually leave, or did they just not work for a month.
If they weren't processed as a leaver at the time, and they've now returned to work, then I'd be tempted to check if it is OK to just leave them on the system through that period. The only reason I can think of not to do that is if there would be loss of employment rights resulting from the departure.
I've found an email from the client to the previous lady that did the payroll saying that the employee finished work on 6th September not the 16th and to send her P45 to the shop address. She was never processed as a leaver however.
Also if she started back on 17th October and the processing date for Octobers payroll is 31st October, how many weeks pay would she get? Would it be exactly two weeks or would it be different?
Her gross pay per week was £152 (before the minimum wage update) x 52 = an annual salary of £7904.00 / 12 months = £658.66. Before she left this was her monthly gross pay and in the month of September before she left she received £152.00 for one weeks work.
If she started back on 17th October how do I work out her wage for the month? Would it be 11 days x 5 hours per day x £6.19.
Thanks Semsley! Can I ask why the 2 days get added on. Is this for the 1st and 2nd November? Would we do this every month if there is a half week plus the 4 weeks in the month? Or would it be just for November?
Just for November because if the person worked the the 11 days in October and was then paid them monthly wage for November she would be 2 days short. It really depends on how your client works on their wages and you would be best talking to them. Some divide the annual salary by 12 so that the employee receives the same amount on a given day each month. Some work on an hourly rate and this x the actual hours worked for the period, some pay 13 times a year (ie every 4 weeks).
All employees for this client are paid calendar monthly so their hours x rate x 52 weeks / 12.
From what I can see from the payroll records, this particular employee was paid one weeks wage in September at £152.00. However her last day was 6th September so to me she was only due 4 days pay. Or am I missing something? Has the extra day to make up the week been added from somewhere else? Say August? Or should this be rolled back the processed for the 4 days.
Also is it not right to pay the 11 days in October and then pay the normal monthly wage in November as it will be up to date? I don't understand why the 2 days should be added.
