I am in the process of setting up 12pay and have heard that sage payslips are compatible, is this correct and if so what SAGE payslips are they? Or, does anyone know of a different payslip to use?
Kiz, We have about 20 different stationery payslip designs. These include the most common Sage design that has 2 payslips on a single sheet of A4, usually printed in blue or green.
There is also this in the government guidance about pay statements:
If there is a dispute relating to the itemised pay statement provisions, every effort should be made to resolve it in the workplace, with recourse to formal internal procedures if necessary. Only if the problem persists should it be referred to an employment tribunal. If the employment has come to an end, the reference must be made within three months of the end of the employment.
There is at least the implication there that an employer can remedy the situation, should the complaint arise, simply by giving that particular worker who has complained their paper payslips and that ought to be the end of the matter. From a practical point of view many of our clients pay their employees by emailed payslip run and so far we haven't come across any instances where this has been a problem. Tribunals don't take kindly to facetious claims, in my experence, where the employee hasn't actually suffered a loss.
I bet in the case where the employer was fined there was something more to it, such as the employee complaining but STILL not getting their paper payslips.
-- Edited by Tom McClelland on Monday 12th of November 2012 01:49:36 PM
Is it still common for employers to ask for paper payslips? Virtually all of ours are generated and sent out as PDF files. The employer can then (a) print out and distribute, or (b) forward the PDF.
Is it still common for employers to ask for paper payslips? Virtually all of ours are generated and sent out as PDF files. The employer can then (a) print out and distribute, or (b) forward the PDF.
Hi Nick,
I thought that it was a legal requirement that all employees are given a written rather than electronic payslip.
I could be completely wrong but it's just lodged there in the back of my mind that I've read somewhere that electronic (i.e. PDF) versions don't cut the mustard.
Appreciate that the actual printing become the clients problem once the PDF's are passed but not sure whether it's a good idea to tell the client that passing the PDF is an option?
Quite happy to be told that I'm wrong but if you could point me at something that confirms that I would be grateful,
kind regards,
Shaun.
__________________
Shaun
Responses are not meant as a substitute for professional advice. Answers are intended as outline only the advice of a qualified professional with access to all relevant information should be sought before acting on any response given.
s.8 of the Employment Rights Act 1996 : "An employee has the right to be given, at or before the time at which any payment of wages or salary is made to him, a written itemised pay statement."
Does written include receipt of a computer file?
A quick internet search reveals that the word "written" is a minefield and a tribuneral can order that 100% of deductions for 13 weeks prior to the date of the complaint be repaid to the employee even where such were legitimate statutory deductions where the employee was, for any reason, not able to access their payslip.
I knew that I had seen that somewhere.
kind regards,
Shaun.
__________________
Shaun
Responses are not meant as a substitute for professional advice. Answers are intended as outline only the advice of a qualified professional with access to all relevant information should be sought before acting on any response given.
no, I think that it's common practice but it's one of those common practices that's a hidden minefield.
as mentioned earlier, you are supplying the PDF's to clients who then supply their staff. I can see no comeback on you but I think that it would be wise to advise clients to pass on printed copies rather than the PDF's.
My reading of the rules is that sending PDF's to directors is fine, it's just employee payslips (not that directors are not employee's (most of the time) but you know what I mean).
I found lots of similar links but this one seems quite succinct and to the point :
Responses are not meant as a substitute for professional advice. Answers are intended as outline only the advice of a qualified professional with access to all relevant information should be sought before acting on any response given.
Tut... and with your userid I thought that you would be part of the rebellion not the empire!... Unless of course er indoors is just in there for spying and sabbortage purposes in which case I fully approve.
Go on, you can tell us we won't tell anyone, honest, Sage use 12pay don't they? lol.
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Shaun
Responses are not meant as a substitute for professional advice. Answers are intended as outline only the advice of a qualified professional with access to all relevant information should be sought before acting on any response given.
