I have a client who has a subcontractor that works for them for different companies.
When it comes to reporting, they would like the income & expenditure for a particular company that they are doing work for.
At the moment I am putting all the sub-contractors invoices on against the same nominal code as the job is effectively the same for each company, however this does not allow me to differentiate at the point of reporting.
Is there a way on Sage that I can 'divide' his invoices into different companies so I can just draw out the ones I need for expenditure reporting?
I thought of the reference field but I can not see any mention of being able to use this when pulling up a report.
I'm sure SAGE will allow this but this is 1 area of it that i've not come across before.
I would be very grateful if anyone can help me. I do hope I am making sense.
What version of Sage do you have? If it's Sage 50 Accounts Plus or Sage 50 Accounts Professional, you have the Project Costing module, and you would set each company your client is working for as a separate project - so when you put the subby's invoices on, you allocate the relevant part to the relevant project.
If you only have Instant or Sage 50 Accounts, this obviously isn't an option.
Depending on how many different companies your client is working for, you could possibly 'fudge' it using departments: each client company is a different 'department' for the purpose of costings.
Alternatively, you could use the 'Ex Ref' field; allocate a code to each client company (much like the project reference if you had the Projects module), and when you are putting the subby's invoices on (or any other relevant costs), put the appropriate code in the 'Ex Ref' field. If you do this, any per-company cost calculations you do will have to be in external software such as Excel or OpenOffice Calc.
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Vince M Hudd - Soft Rock Software
(I only came here looking for fellow apiarists...)
It's Sage instant so I will look into departments. I have heard of these but never had cause to use them before wherever I have worked.
I had thought of the Ex-ref field but I was looking at Sage reporting only and couldn't find a way to do it. So I would export to say Excel and then manipulate the data from there?
