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Post Info TOPIC: Employees all with the same date of birth!!!!! Mistake


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Employees all with the same date of birth!!!!! Mistake
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We have two companies which we do the payroll for which are owned by the same person. He has asked me to add a new starter to Company A however this new starter previously worked for Company B some months ago.

The date of birth I have been given by email doesn't match the one on the P45 from Company B and having checked a few date of births for employees at company B it seems they all have the same date of birth 1st January 1980. I can only imagine that the previous bookkeeper who's position I took over in the company has set the date of births provisionally or something?

Looks like I will be going through 70 payrolls to check there aren't any others like this.

Where do I start to correct this and will a change in date of birth affect tax and national insurance and so will require rollbacks as far back as summer last year. Fridays are great aren't they biggrin always throw a spanner in the works so you work 100 times as hard and are fit for nothing by the weekend! lol



-- Edited by Noola on Friday 1st of February 2013 11:16:52 AM

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Clearly you should correct the birthdays but I suspect you don't need to worry too much.

HMRC uses NI Number as unique identifier for employees, so as long as everyone has correct NI Number no great HMRC issue here.

This doesn't affect PAYE at all.

It only affect NI if any of the employees reached pensionable age in the last year.

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Agree with Tom. DOB is irrelevant as far as HMRC is concerned, except when pension age is reached

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My experience is limited but DOB may be an issue if their pay has been historically low. NMW is different at 21.

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Guru

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I think you will need to get the date of birth right with the new RTI rules coming in as it will be used as part of the verification checks.

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As Phil said, you will have to ensure that then date of birth is correct!



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