I will be grateful if you can advice me on following. We are reloading Sage after a hard drive crash. It was decided to wait and coincide Sage installation with the beginning of a FY.
Q: Can I install sage now, so I can prepare all the customers and suppliers records, set bank and cash accounts, Chart of accounts. Will sage allow me to input this data if the beginning of FY is in the future.
I can't see any reason why it wouldn't - so the answer is almost certainly yes.
I'm a little confused by your first paragraph, though. If you are 'reloading Sage after a hard drive crash' then, surely, you need to get it up and running sooner, rather than later (ie waiting until the start of a financial year), to access existing data and continue using it for the current year.
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Vince M Hudd - Soft Rock Software
(I only came here looking for fellow apiarists...)
Thank you. To answer your question we only ever used Sage to record accounts payable, issue remmittance advices et.c. The accounts receivable part was done on another software tailored specifically for the childcare providers. All the accounts then were accumulated in Excel and this info sent to the accounting company for end of the year accounts. From the beginning of the new FY we will be consolidating all accounts into sage. This tedious accounting sytem organisation actually paid off as we couldn't recover any Sage data from crashed disk. When I said reloading I ment installing Sage all over again as if for the first time.
I thought of the option of importing all the bank transactions via Audit trial for the whole year. But I am worried it can end up in a mess as company has three accounts with hundreds of transactions going through on a monthly basis. With two weeks to go I may not be able to finish in time for year end. Unless there's another way of doing it of which I am notaware.
You probably could import all those bank transactions, but you'd have to set up the import files correctly and it would be easy to mess things up - so if you've already sorted out an alternative plan for the existing data (which you seem to have done), then starting Sage from the new year makes sense.
One thing I would emphasise, though, is this comment:
"we couldn't recover any Sage data from crashed disk"
This just underlines the need to take proper backups.
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Vince M Hudd - Soft Rock Software
(I only came here looking for fellow apiarists...)
Urgh! Tell me about it! It's been weeks since it happened. I've restored my inner balance by now. Strangely enough doing filing and other small jobs around the office had a therapeutic effect . But yes lesson learned. I am making two copies one on network server another straight into dropbox daily. Plus weekly onto external disk. Hope these measures will cover all eventualities.
