I've started working with a small Lawnmower Sales & Repair company, they work with written invoices for workshop and counter sales. This way the men can write the invoices out, whereas most of the mechanics wouldn't know one end of a computer from the other! However, as my previous roles have always involved computerised invoices through Sage, I am at a loss of how to enter these sales invoices onto Sage! Do I enter them all under CASH SALE account or individually create accounts?! Also, they don't allocate payments to anything in particular, ie if someone pays their invoice they don't write on the copy the date, type of payment or when it was paid!
Soooo, at the moment I only have payments allocated to accounts holders (of which there are about 10!) and the rest of the monies received are entered as Cash Register Sales, Lodgements to Bank Account (if a cheque has been received) or Card Payment to the Bank Account. I've no idea who has paid and who hasn't paid from the Sales Invoice books.
Should I enter these written invoices on Sage and get the men to try and allocate the monies on the book - date of payment, type of payment etc???
Any advice would be greatly appreciated from a very frazzled accounts manager !
Hi, if you are struggling with who has and who hasn't paid I think you can go straight in there and add some much needed value to the business by introducing a simple system. It would appear from what you have said that credit is afforded to customers and a proper entry needs to be made onto the sales ledger in these cases AND your newly introduced system for recording when people pay can be used for allocating the receipts. If in actual fact everyone pays at the time of ordering then you don't need to use a sales ledger but it could be useful for capturing information from a marketing viewpoint. Sort them out and charge them for your expertise!
You could ask them to write on each invoice how it was paid? Cash, card, cheque, or "on account".
Would they create a daily summary for you, on spreadsheet? Use daily summary to post cash, card and cheques in one go - cash receipt. Then post sales invoices to customer accounts for the rest.
Then use bank statements to do bank transfers for card payments, and to post cash/cheques to bank..
Maybe a second daily breakdown of cash payments received on account, so you can allocate those.
You are really going to have to sit down with them, and come up with a way that works for both of you
Maybe also ask them to create a customer sheet for each account customer, so you can see whats been invoiced and whats been paid? That should help you balance to what they believe each customer owes?
How very innovating (smiley winking face, that I can't work out how to do!)
Afternoon Rob,
Advanced editor
For the one that you wanted just click on the Emoticon from the left
For more advanced ones click on More Emoticons which opens a new tab.
Grab the bit between the colons (including the colons) and put it in your message.
All the best,
Shaun.
__________________
Shaun
Responses are not meant as a substitute for professional advice. Answers are intended as outline only the advice of a qualified professional with access to all relevant information should be sought before acting on any response given.
Heyy :) Sometimes the simple sh*t works just fine! My former boss made a bookkeeper go onto Sage, when all she really understood was a spreadsheet.. 12 months later hes tearing his hair out wondering why shes made such a mess! Plus, its a way of easing them into more recording work, with a view to advancing the processes later :)
I didnt know how to get smileys into replies either!
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