Hi Rachel
I look after the finances for a local Scout Group and treat it they way I do with my business clients and use software for recording everything. You dont need to go that far of course, unless you have software!! I would start as you mean to go on and advise them that all income and expenditure needs to be recorded properly and appropriate receipts given/obtained. I tell the Scouts - no receipt no re-imbursement. Was a bit harsh I guess but they no all make sure that they bring me the receipts, even for a pint of milk!! I dont give receipts for subs received because they all pay by standing order, which makes it easier all round. Ive worked with other scout groups who did take cash and they had a register which was marked up every time someone turned up and they paid (you could always get them to sign it when they have paid each week if you want). Just make sure you stay on top of collecting the subs and recording who has paid. Absolutely get receipts for people who have given them talk/ etc - you could buy a receipt book and get signatures/details and that way avoid it being forgotten about. Doesnt matter whether its out of the Bank or petty cash as long as everything is recorded, oh and it doesnt matter if its an old ice cream box neither, as long as it all balances! Have fun.