I am the treasurer for a small charity that only has 2/3 employees any anyone time. I made a bit of a boo-boo and tried submitting the last few FPS's for 2013-14 after the deadline - which of course all failed. I found out I will have to complete the year using EYU's instead, but the damn program is treating the failed FPS's as submitted in the EYU payment figures when I generate one meaning that I have no new figures to enter.
I phoned the HMRC Employer Helpline today and got told that even though the EYU's are showing no new/additional payment figures, that data would still be sent as part of the submission anyway. I have done as instructed and since reviewed the submission data (including the code) in the employee submissions and there are no monetary figures in the data, which is just what I suspected would happen.
My gut feeling is telling me that they gave me the wrong information and I have in-fact uncovered a floor in the basic tools program. I don't know if I should try to sort this out myself and "roll back" my database to prior the failed FPS and then submit EYUs with the failed/missing figures, or just write to them explaining what has happened, supplying them with year to date summaries for each employee and let them sort it out themselves. Phoning them feels like just a waste of time.
I tested my theory of rolling back the program, and it treats unsubmitted data the same way as failed data - i.e. it still shows as "submitted amount" in the EYU creation. So in the end I restored it back to the present date.
I also ran an experiment with an EYU and the submitted data box. I added the "submitted amount" to the amount in the failed FPS submission and put that in the correct amount box, which although on the face of it appeared as if the employee would have been overpaid by the failed amount, once the program had performed it's calculations the created EYU showed just the amount from the failed FPS.
I haven't submitted this data to HMRC just in case it is wrong, although it seems the right way to do it as it makes the EYU show the correct figures - why HMRC can't/haven't explained how to create EYU's post failed EOY submissions in their guidance on creating EYU's in Basic PAYE Tools is beyond me! If I am right, it's just a simple calculation: total of "submitted amount" box + total of failed submissions = figure to enter in "correct amount" box = EYU showing correct amount.
I have written to HMRC explaining this theory and asking for guidance, from previous experience I always get more sense out of them on paper.
-- Edited by Loulabell on Saturday 26th of April 2014 06:13:13 PM
