Hi, I have had nothing but trouble doing the bookkeeping for a client who is cash accoutning.
First I started with VT, what a mess that turned out to be. Then I used excel spreadsheets which was fine but it was too much information over to many spreadsheets.
So now I am thinking of putting it all on to Sage, I've used sage for cash accounting before and I think I remember it was straight forward enough.
Does anyone else use sage for cash accounting and would you recommend it? and is there anything I have to look out for when using it?
Sage is fine for cash accounting (by which I assume you mean the VAT scheme).
The only caveat I can think of is that the tax codes you use (T0, T1, T9, etc); when allocating payments against invoices and credits, the tax codes have to match.
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Vince M Hudd - Soft Rock Software
(I only came here looking for fellow apiarists...)
Responses are not meant as a substitute for professional advice. Answers are intended as outline only the advice of a qualified professional with access to all relevant information should be sought before acting on any response given.
When I printed off the VAT reports - output vat, the net figure was including some things twice. i.e. a payment for an invoice of £5,000 - it was adding up the 5,000 payment as well as 4166.67 net figure. I just got scared and spend hours double adding everything up so gave up on it. I expect it was something I had done wrong but I didn't trust it anymore.
Thanks Vince - I had forgotten about all the tax codes in Sage. I'll have to remind myself of what should be what
I've had no problems with the software so might be worth checking exactly whats happened with that invoice specifically your procedures against the VT guidance for cash accounting rather than jumping straight to changing the software.
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Shaun
Responses are not meant as a substitute for professional advice. Answers are intended as outline only the advice of a qualified professional with access to all relevant information should be sought before acting on any response given.
Hi Rachel
Do you already have Sage? Because if you havent its going to cost a lot to get it just for one client and then you have to re-learn parts of it. You may end up with a problem in sage whereby you dont trust that as well. I would do as Shaun suggests and try to sort out what you have already have. Not sure how easy VT is to use to try things out in a dummy file to see what impact they have, if so it might be worth doing that. Ive never used VT and am a Sage girl, but I find it quite unforgiving for use with Vat cash accounting (eg if you allocate payments received to the incorrect invoice and you have completed the VAT reconciled procedure then you cant change it. Unless you can in later versions than mine, Im running 2013 for that one),
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Joanne
Winner of Bookkeeper of the Year 2015, 2016 & 2017
Thoughts are my own/not to be regarded as official advice,which should be sought from a suitably qualified Accountant.
You should check out answers with reference to the legal position
If you invest in sage (or anything else for that matter) - be sure to recharge your client a software subscription. They'd have to pay it if they did their own bookkeeping.
Or, if you like using sage, and don't want to invest in the sage client manager (and recharge it), you could ask the client to provide you with a cheap laptop installed with sage instant, that they could pass back and forth with the records.
